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Privacy Policy

Last updated: Friday 25th May 2018

What is this Privacy Policy for?

This privacy policy is for Outdoor Swimmer and served by ZG Publishing Ltd and governs the privacy of its users who choose to use its services, including this website (www.outdoorswimmer.com). The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

Outdoor Swimmer is a trading name for ZG Publishing Ltd. Our registered office is at 6 Maida Vale Business Centre, Mead Road, Cheltenham, GL53 7ER. Our company registration number is 7399982.


Our Website (www.outdoorswimmer.com)

Outdoorswimmer.com and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. Outdoorswimmer.com complies with all UK national laws and requirements for user privacy. The website was created and is hosted and maintained by ECCE Media, who are GDPR compliant. The website uses cookies to optimise the website experience. These cookies do not record identifiable details but track use throughout the website. Please see www.outdoorswimmer.com/cookies-policy for our cookies policy.


Contact & Communication

Users contacting outdoorswimmer.com and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely for a reasonable amount of time, as allowed by the General Data Protection Regulation 2018. Every effort has been made to ensure a safe and secure form to email submission process but we advise users using such form to email processes that they do so at their own risk. Information storage and processes can be found in our GDPR process document. To request this please email info@outdoorswimmer.com

Outdoorswimmer.com and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This may include using your details to subscribe you to any email newsletter programme the website operates but only if this was made clear to you and your express permission was granted when submitting any forms or where you have previously purchased from or enquired about purchasing from us a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.


Email Newsletter

Outdoor Swimmer operates an email newsletter programme, used to inform subscribers about products and services supplied by us. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user. Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the General Data Protection Regulations 2018. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the General Data Protection Regulation you may request a copy of personal information held about you by Outdoor Swimmer’s email newsletter programme. A small fee may be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy or email info@outdoorswimmer.com with the subject heading DATA REQUEST. These requests are logged, and we will need identification to provide this data.

Email marketing campaigns published by Outdoor Swimmer or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include: the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no means a comprehensive list]. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead. There is also the ability to update your details via a link in the footer of each sent email. 


External Links from Outdoorswimmer.com

Although outdoorswimmer.com only looks to include quality, safe and relevant external links, users should always adopt a policy of caution before clicking any external web links mentioned throughout this website. The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.


Adverts and Sponsored Links

Outdoorswimmer.com may contain sponsored links and adverts. These will typically be served through our advertising partners, who may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertiser’s website through a referral programme which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computer's hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned. Any adverts are considered to be of interest to website users. 


Social Media Platforms

Communication, engagement and actions taken through external social media platforms that Outdoor Swimmer and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively. Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website or its owners will never ask for personal or sensitive information through social media platforms and we encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email. This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised that, before using such social sharing buttons, they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.


Advertisers

We contact advertisers and potential advertisers with whom we think there is a legitimate interest of mutual benefit with the intention to establish a business relationship. After 10 emails without response we will stop trying to contact, if it is a personal email address.

Data is stored for as long as the contact is in a swimming related industry on our CRM system, which is GDPR compliant. It may be kept on the system for one year after last contact, or until the contact is no longer working within a swimming related industry. Data will also be removed on request.

We offer the opportunity for advertisers to opt into a regular email detailing offers, opportunities, and information about Outdoor Swimmer.


Direct Payments

Payment information is never taken by us or transferred to us either through our website or otherwise. Our employees and contractors never have access to it. At the point of payment, you are transferred to a secure page on the website of Paypal.

Personal information is taken to enable us to fulfil the purchase and kept for our records for the mandatory period of time for tax purposes.


Subscription Payments

Subscriptions are handled by third party websites; Warners (for print subscriptions) and Pocketmags (for digital subscriptions). They hold and store the data securely on their servers and fulfil the subscription contracts. To amend details, please contact Warners directly (for print subscriptions) or via your Pocketmags account (for digital subscriptions). If neither Warners nor Pocketmags can respond to your request, you can contact Outdoor Swimmer at info@outdoorswimmer.com.


Job Applications and Employment

If you send us information in connection with a job application, we may keep it for up to three years in case we decide to contact you at a later date.

If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for six years before destroying or deleting it.


Editorial Contributions

If you send us information in connection with an article submission, we shall keep your details for our records for up to three years should we wish to contact you at a later date. If we use your submission and establish a working relationship with you these details will be kept for six years, or however long you are working within a related industry, whichever is longer.

Contacts with whom there is a strong likelihood of mutual commercial legitimate interest will be stored on our company CRM for use by other areas of the company. Otherwise these details shall remain with the editorial team's contact directory, which is password protected and securely stored.

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